The USDA Food Program requires Sponsors to record and store large amounts of information about child care centers. Sponsors use Minute Menu CX to manage that information. As a result, a great deal of information about child care centers is transmitted to and from Minute Menu CX servers.

At Minute Menu CX, we are very serious about protecting the privacy of confidential information on child care centers, the children they care for, and their parents. We understand that this information is personal and private in nature. As a result, we’ve taken every precaution to protect all Minute Menu CX data and the Minute Menu CX servers from unauthorized access.

Minute Menu CX Data Security Technology

Given the sensitive nature of the information stored in the Minute Menu CX servers, we have taken extensive precautions to protect your data. As a matter of policy, we do not comment on any of the specific tools or technologies employed behind the scenes to safeguard your data. This is a stance taken for your protection - we cannot make public the measures we’ve taken to prevent unauthorized access, as that may provide prospective hackers ideas for avenues to attempt. However, while we don’t comment on technology employed behind the scenes, we do comment on one tool that is publicly visible:

• Data Encryption: When you use the Minute Menu CX thin client, you connect to the Minute Menu CX servers via a secure, authenticated channel using industry standard SSL encryption. This means that this data, when transmitted, can only be understood by its intended recipient - in this case, you and your Minute Menu CX software. The use of data encryption effectively prevents anyone from examining any personal data about while food program claim information is recorded.

Policy on Data Privacy

The data stored in the Minute Menu CX system is done so under the direct authorization of each client Sponsor. Per the agreement Center’s sign with their Sponsors in order to participate in the Food Program, and per the agreement the Sponsor has with the state CACFP agency, this information must be made available to state agency and federal USDA officials any time they request it. Likewise, if a Sponsor requests (in writing) that we share any of this information with a third party, we are required to do so.

Beyond these conditions, it is our policy never to share any of personal information with any third party whatsoever. We may share aggregated information (as an example: "in October, 10,000 Centers used Minute Menu CX"), but never any specific information on any individual Center or Sponsor who uses Minute Menu.

While a great deal of information about child care centers is publicly available from a number of sources, including state child care licensing agencies, you can rest assured that Minute Menu CX is not a source where personal information can be obtained.

Policy on Data Storage

The data stored in the Minute Menu CX system is kept in a live database for a minimum of three years, so that Centers, their Sponsors, and state or federal auditors may review that data at any time. Beyond that, data may be kept in either the live database or an archived database. The data will be kept indefinitely, unless a Sponsor specifically requests in writing that it be deleted. Only data more than 48 months old will be removed by request.